Clean Claim
A clean claim is defined by Medicare as a claim which has no defect, impropriety or special circumstance, including incomplete documentation that delays timely payment.
The elements for a clean claim have been required for some time. Beginning January 1, 2012, medical bills will be denied if elements are missing that are necessary to process for payment. The required elements must be complete, legible and accurate. The following elements are required to meet the test for 'Clean Claim' status for MSF:
CMS-1500 and the new CMS-1500 form (NUCC – 2/2012 (See the CMS website for form information: https://www.cms.gov/cmsforms/))
| Box # | Description
|
| 1a | Required Insured's ID number will be the full 12 digit claim number of the injured worker. NOTE: the claim number may be entered anywhere on the CMS 1500 form to be accepted. |
| 2 | Required Injured Employee's name |
| 3 | Required Injured employee's date of birth/sex |
| 5 | Required Injured employee's address |
| 10 | Is patient's condition related to…? |
| 11 | Claim number may also be entered here |
| 12 | The patient (injured employee) or authorized representative must sign/date the form unless there is a signature on file, then "signature on file" is sufficient |
| 14 | Required Accident/Injury Date (exception – DME) |
| 17a | Referring Provider Taxonomy (if applicable) – input ZZ in first box and 10-character taxonomy code without spaces in the second box |
| 17b | Referring provider NPI# (if applicable) – input 10-character NPI number. Required if 17a is populated |
| 21 | Required ICD diagnosis code(s) Note: for vocational rehabilitation, this box is optional; enter 959.9 for dates of service through 9-30-2015 and T14.90 for dates of service after 10-1-2015 |
| 24A | Required Date(s) of service |
| 24B | Required Place of service code (this field is optional for voc rehab, MSF PPO contracted home health, MCM services, and other MSF PPO contracted vendors or on non CMS 1500 bills) |
| 24D | Required Procedures, Services or Supplies – enter appropriate CPT, HCPCS or contracted code(s). If using an unlisted code etc. also enter description |
| 24E | ICD code or number or letter from Box 21 |
| 24F | Required Service charge/fee billed for each line item/code |
| 24G | Required # Days or unit(s) – enter the number of units for each line item/code |
| 24I | ID Qualifier – Blank and preprinted NPI spaces. Blank space should be populated with ZZ for taxonomy code listed in 24J. |
| 24J | Required – if applicable (some exceptions would be vocational rehabilitation; ambulance, ambulatory surgery centers, DME and Home Infusion Therapy, labs, MRI centers, non medical providers and MCM, POS 12, etc.) Rendering provider ID# – If top space is blank, 24I is populated with ZZ, then enter 10-digit taxonomy code in 24J (top space.) Note: MSF# no longer valid. Bottom line, enter the NPI number in the corresponding space after preprinted NPI in 24I |
| 25 | Required Federal Tax ID number – enter the tax ID or SS# of the billing entity |
| 28 | Required Total Charges |
| 31 | Signature of physician or supplier, including degrees or credentials |
| 32 | Required – if applicable (exceptions would be ambulance, POS 12,DME and voc rehab). Name and address of facility where services were rendered (cannot be PO Box) |
| 32a | Required – if applicable (exceptions would be Ambulance, POS 12,MCM, non-medical providers and Voc Rehab). Service Facility Location NPI – enter 10-character NPI number |
| 32b | Service Facility Location Taxonomy – input ZZ and 10-character taxonomy code without spaces |
| 33 | Required Physicians, supplier's billing name, address, and zip code |
| 33a | Required – if applicable (exceptions would be MCM, non-medical providers, POS 12, DME and voc rehab). Billing Provider NPI # – input 10-character NPI number |
| 33b | Billing Provider Taxonomy – input ZZ and 10-character taxonomy code without spaces |
UB04 (See the CMS website for form information: https://www.cms.gov/cmsforms/)
| Form Locator | Description |
| 1 | Required Billing provider name and physical address |
| 2 | Required – if applicable Pay to address if different than field 1 |
| 4 | Required Type of bill – enter the three or four-digit code that indicates the type of bill you are submitting |
| 5 | Required Federal Tax Number |
| 6 | Required Statement covers period – enter the beginning and ending service date(s) of the period covered by the bill |
| 8 | Required Patient name – enter last name, first name and middle initial |
| 9a-d | Required Patient address |
| 10 | Required Date of birth |
| 11 | Required Sex 'M' for male, 'F' for female or 'U' for unknown |
| 12 | Admission/start of care date – enter the date the member was admitted for inpatient care or the date of the outpatient service |
| 13 | Admission hour – enter the two-digit hour during which the patient was admitted for care |
| 14 | Admission Type – enter the code indicating the priority of this admission/visit |
| 15 | Source of Admission – enter the appropriate source of admission code |
| 16 | Discharge hour – enter the code that indicates the discharge hour of the member from inpatient care |
| 17 | Required Patient discharge status – enter the appropriate patient discharge status code |
| 42 | Required Revenue code(s) – enter the four-digit revenue code beside each service described in column 43 |
| 43 | Required Description – enter a brief description that corresponds to the revenue code in column 42 |
| 44 | Required HCPCS/Rates – for outpatient services, enter the CPT/HCPCS code. On inpatient bills, enter the accommodation rate. |
| 45 | Required for Out Patient Claims – Service date – enter the date on which each service was rendered |
| 46 | Required Units of service |
| 47 | Required Total Charges – the sum of the total charges for the billing period for each revenue code (FL42) |
| Line 23 | Required Total Charges – enter the claim total |
| 56 | Required Billing Provider NPI – input 10-characer NPI number |
| 57 | Billing Provider Taxonomy – input ZZ and 10-character taxonomy code without spaces |
| 58 | Required Insured's name |
| 60 | Required May enter the patient's claim number here |
| 67A-Q | Required Principal diagnosis code and present on admission and any other diagnosis |
| 69 | Admitting Diagnosis |
| 74 | Required – if applicable Principal procedure code – situational |
| 76 | Required Attending Provider NPI – input 10-character NPI number |
| 77 | Operating Provider NPI – input 10-character NPI number |
| 78-79 | Other Provider's NPI – input 10-character NPI number |
| 81a | Billing Provider Taxonomy – input B3 in the first box and 10-character taxonomy code without spaces in second box |
ADA Dental Form
| Box 3 | Required Primary payer information; include injured worker's complete twelve-digit claim number (may also put this in Box 15) |
| Box 4-11 | Other coverage – leave blank if no other coverage |
| Box 17 | Employer Name |
| Box 20 | Required Name and address of injured employee |
| Box 21 | Required Injured employee date of birth |
| Box 22 | Required Injured employee gender |
| Box 24 | Required Procedure date of service |
| Box 27 | Required Tooth number – enter tooth number (if applicable) or range of teeth using a hyphen |
| Box 28 | Designate tooth surface(s) |
| Box 29 | Required Procedure code – enter the appropriate dental code |
| Box 30 | Required Description of procedure |
| Box 31 | Required Fee – enter corresponding fee for each procedure listed in column 29 |
| Box 33 | Required Total fees |
| Box 48 | Required Billing entity name and address |
| Box 49 | Required Billing provider NPI – input 10-character NPI number. If not present, the bill will be denied for this omission. |
| Box 51 | Required Federal tax identification number |
| Box 53 | Required Rendering dentist's signature |
| Box 54 | Required Rendering dentist NPI – input 10-character NPI number |
| Box 56 | Required Rendering dentist address, city and zip code |
| Box 57 | Rendering dentist phone number – not required |
In addition, documentation to support services rendered where reimbursement is being requested is required per ARM 24.29.1401A (9) and 24.29.1513.
Gentle Reminders
Implants – when requesting outlier reimbursement for implants, an invoice is required with the bill; purchase orders are NOT sufficient.
Time documentation is still needed for codes where time is an element.
When remitting a refund to MSF, please submit with a copy of the EOR.
Radiology – documentation must support the CPT code billed (# views, etc.) if not submitting actual radiology report (in the clinical setting). Facilities must provide actual radiology report.
Laceration documentation – Documentation must include laceration measurement(s) when billing for repairs.
Lockhart Lien still applies when an injured worker is represented by an attorney who is exercising the lien.
To verify if a provider has been designated as treating physician, please contact the MSF Claim Examiner assigned to the claim.
MO Modifier no longer applicable, so please do NOT use.